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Job Description:

Business Operations Manager 2 – Program Services Manager

Oregon Department of Transportation
Public Transportation Division
Program Services Unit

Salem

The role:

Join our team as the transit and multimodal program services manager! In this pivotal role, you will work closely with a diverse, cross-functional team that includes finance professionals, transit providers and the leadership team of the Public Transportation Division. The primary responsibility of this role will be to manage and implement financial and compliance processes and procedures to enhance and support transit services across the state of Oregon. Apply today!

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Work with the Public Transportation Division leadership team to set priorities and develop unit plans and goals.

• Manage and direct up to 14 staff members who work to ensure that compliance is met for federal and state policies, procedures, rules and regulations.

• Develop solutions and direct the resolution of operational issues.

• Meet and work with staff and customers to convey and interpret existing rules, regulations, policies, data and procedures.

• Lead and track federal and state grant execution and ensure funds are being utilized efficiently.

• Lead and monitor in preparing budget requests and necessary budget documentation.

• Oversee financial audit procedures for review of external agency audit results. Negotiate and oversee any required management actions.

• Develop and manage programmatic compliance policies and procedures to ensure public transit providers and grant recipients follow state and federal grant funding requirements

• Work with other units and divisions to ensure coordination of program operation with statute, rules, guidance, policy and plans.

• Work in an office environment with hybrid work options available - in-person meetings or office work anticipated at least eight (8) times a year depending on business need with occasional travel may be required primarily within Oregon.

• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Six years of supervision, management, or progressively related experience;

OR

Three years of related experience and a bachelor’s degree in a related field.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

• Excellent skills in financial management and program oversight.

• General knowledge of Federal public transportation regulations and the ability to interpret and explain complex laws and regulations.

• Demonstrated experience performing collaborative and creative problem solving to implement program and policy improvements.

• Skilled at collaborating, facilitating, negotiating, mediating and consulting to work effectively across transportation administrations.

• Demonstrated experience directing or influencing the work of diverse teams of individuals working in different locations with differing reporting relationships.

• Demonstrated skills in leadership, management, mentoring and supervisory to guide program development, process improvement, implementation and assessments.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to Suzanne Carlson, Public Transportation Division Administrator.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-779-9733 or email ODOTRecruitmentJB@odot.oregon.gov.

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will become part of the state's management team.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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