Office Specialist - Library Administration, Full-time at City of Chesapeake in Chesapeake, VA

The Chesapeake Public Library (CPL) is seeking a full-time Office Specialist to serve as part of the Library's Administrative team.

Responsible for performing complex office tasks for the assigned area of responsibility including but not limited to:

Serve as the Library's liaison to Human Resources for recruitment efforts.
Work directly with hiring supervisors and managers on tasks such as drafting job postings, advertising position openings, interviewing candidates, and completing new employment documentation.
Process paperwork for new and promoted employees including verifying employee eligibility in E-Verify and preparing and inputting personnel actions in Munis and DocuSign.
Communicate with Library's training specialist and supervisors to coordinate employee orientation.
Establish and oversee the maintenance of employee files/records.
Work with the Library's Payroll/HR Technician to ensure all employees are properly compensated and payroll documentation is completed accurately.
Assist with the processing of employee evaluations.
Perform specialized office procedures such as preparing documents, correspondence, and reports.
Distribute, relay, and explain regulations, policies, and procedures.
Interact with other City departments, library staff, and customers by telephone, email, or in person.
Compile data and prepare specialized reports.
Assist with daily operations and Library special projects.
Order supplies for office equipment.
Maintain and update staff phone list for internal use and emergency contacts for each Library building for Police, Fire, and Facilities departments.
Perform other related duties as assigned.