Administrative Event Staff - Watkins Glen Intl at NASCAR in Watkins Glen, NY

WATKINS GLEN

Located within five hours (300 miles) of 25 percent of the U.S. population, Watkins Glen International is the premier road racing facility in North America, three-times voted “Best NASCAR Track” by readers of USA Today. The Glen hosts a diverse portfolio of premier sports car, open wheel and stock car races throughout the year.

Summary:

The Administrative Event Staff is responsible for assisting the Watkins Glen International Track President and will be responsible for handling a variety of administrative tasks to support the daily operations of the race track, with a particular focus on event coordination and executive assistance. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to juggle multiple responsibilities in a fast-paced environment.

Responsibilities:

Provide general administrative support to the Track President and senior leadership team, including drafting correspondence, preparing reports, and maintaining files.
Maintain accurate and up-to-date records and databases, including contact information, event schedules, and correspondence logs.
Schedule meetings for the Track President and other staff, managing calendars, arranging meeting rooms, and preparing materials as needed. This includes coordinating any logistical details for meetings both on and off-site.
Answer incoming calls to the track, screen and direct calls to the appropriate departments, or take messages when necessary.
Receive and process incoming mail, packages, and deliveries. Manage the timely distribution of internal mail and handle outgoing mail, ensuring it's properly addressed and sent out.
Greet and assist visitors arriving at the track. Ensure they are directed to the appropriate areas or personnel. Maintain a welcoming and professional atmosphere.
Collaborate with various teams to ensure smooth execution of all event activities.
Perform other duties as assigned.

Qualifications and Requirements:

College Degree Preferred
Experience in an administrative or office support role, ideally in an event or hospitality setting
Flexibility to work early mornings, late evenings, and occasional weekends as required
Excellent relationship management and interpersonal skills; the ability to work effectively with staff and volunteers; display superior judgement and diplomatic skills; excellent verbal and written communication skills
Demonstrate enthusiasm, commitment to excellence, self-motivation, and professionalism; Must be highly organized and detail oriented
Ability to handle multiple tasks with organization and accuracy
Proficiency in Microsoft Office, internet research, and experience working with databases
Hold a valid Driver’s License
True team player and collaborator
Minimum 18 years of age
Reliable transportation to and from the track location

Apply Now!

Learn more about this role and our team by applying at www.careers.nascar.com for consideration.

We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!

NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists.