Job Description:
The Academic Affairs offices of Berklee College of Music (BCM) and Boston Conservatory at Berklee (BCB) seek an organized and engaged academic project coordinator to help us with academic program and curriculum planning and management. Reporting directly to the associate director of academic program strategy (BCM), with accountability to the senior director of academic planning and operations (BCB), the academic project coordinator will provide administrative support for the various academic program and curriculum processes managed by our offices, including maintaining and updating accurate curriculum information for undergraduate and graduate programs across various platforms and assisting with the Academic Program Review process. Responsibilities will include maintaining program and course information on berklee.edu, scheduling meetings, taking meeting minutes, managing distribution of meeting materials, and other related tasks. This job will provide intensive training in academic affairs processes and provide strong transferable skills in writing, general office administration, and project management.
About our offices:
Berklee’s Academic Affairs offices are responsible for overseeing the operations, management, and implementation of the institution’s academic programs. In particular, BCM’s Academic Program and Curriculum team, in collaboration with BCB’s Academic Affairs unit, is responsible for the processes by which existing courses and programs are updated and new courses and programs are implemented, as well as ongoing curricular review via the Academic Program Review process. They also oversee the Harvard-Berklee and Berklee-Spelman exchange programs, as well as BCB’s academic and extension programs, engaging in administrative management and student advising. Finally, we oversee and support the Academic Program Review process, guiding various departments at BCM and BCB through student and faculty feedback and self-review leading towards improvement.
ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:
Curriculum Maintenance: Maintains and updates accurate curriculum information for undergraduate and graduate programs, course catalog, section offerings, program and advising grids, and platforms and systems. Ensures that accurate curriculum information is updated and available for undergraduate and graduate programs, such as courses, program/degree requirements, and other information as needed.
Administrative Operations: Supports departmental operations for daily and cyclical activities, such as calendar management, meeting agenda preparation, student advising and registration, and commencement.
Project and Planning Coordination: Assists with the preparation and maintenance of documents and data for academic deans, chairs, and directors in support of various planning efforts and projects.
Content Management of berklee.edu: Maintains and updates accurate curriculum information for undergraduate and graduate programs, courses, grids, and other information as needed, for both internal and external audiences, including staff, faculty, administration, students, prospective students, and parents.
Academic Program Review Support: Manages meetings for the APR process, keeps track of project documents, assists in creation and distribution of surveys, provides ongoing support for project participants.
Diversity and Inclusion: Fosters and maintains a workplace climate that is supportive of all employees regardless of their identity, respectful of difference, and genuinely open to multiple perspectives.
Other duties as assigned.
MINIMUM JOB QUALIFICATIONS:
Bachelor's degree or equivalent professional experience.
Excellent writing and editing skills.
Strong communication and interpersonal skills with necessary discretion to work with confidential information.
Ability to prioritize multiple responsibilities and set and meet deadlines.
SKILLS AND ABILITIES REQUIRED:
Google Drive proficiency.
Willingness to learn new skills and software applications.
SUPERVISORY RESPONSIBILITIES:
None.
WORK ENVIRONMENT:
Office.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:
We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.
As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.
Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.
*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*
Employee Type:
Staff
